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Please note that by being part of the program, you are agreeing to participate and follow these key dates and deadlines. Some meetings are mandatory and will require someone from your team to attend, in the areas of marketing, production, and programming. These may need to be customized to fit your particular program.
Additionally, Self Produced partners are required to provide insurance.
Program Timeline:
Program Timeline:
All dates and/or any times are subject to change
WED, APR 29 – Producer Webpage Routing STARTS
THURS, APRIL 30 - Advancing and Production Orientation on site at The Ford (mandatory)
FRI, MAY 1 – LAST CALL: Webpage Content Materials
TUE, MAY 5 - Producer Webpage Routing ENDS
MON, MAY 11 - Professional Development Workshop: Contracts, Negotiations and Artist Advocacy at The Ford | 7-9pm
TUE, MAY 12 - Virtual Re-Run of May 11 Professional Development Workshop
TUE, MAY 12 – Season Announcement Huddle | 9:45AM (Zoom)
TUE, MAY 12 – Season Announcement | 10AM
“Create Your Own” Buy 3 or more (CYO)
WED, MAY 13 – Single Ticket Pre-Sale (Fan Clubs)
FRI, MAY 15 – Single Ticket On-Sale
THURS, MAY 21 - Professional Development Workshop: Sponsorship Strategies at The Ford
MON, MAY 25 – AVA Virtual Meet-n-Greet / Announce Check-Ins Week
JUNE TBD - Professional Development Workshop: Conversation Strategies: Navigating Managers and Bookers
Deadlines:
Deadlines:
All dates and/or times are subject to change
FRI, MAR 27 – Completed Marketing Plan Due
FRI, APRIL 10 - DROP DEAD date for Event Brief/Assets
45 Days Out From Event - Production Rider Form Due
30 Days Out From Event - 30-Day Check-in with Production
30 Days Out From Event - Media Waiver Executed
30 Days Out from Event - Certificate Of Insurance Due (Self Produced Partners Only)
2 Weeks From Event - Final Call - Holds For Purchase Tickets Purchased or Released
1 Week Out From Event - Week Out Meeting with The Ford Team
1 Week Out From Event - Signed Contract Due
2 Days From Event - All Credentials, Parking and Ticket info due to your AVA
Insurance Requirements
Self Produced Partners Only
Insurance Requirements
Self Produced Partners Only
Self-Produced Partners are required to obtain Proof of Insurance and Indemnification (also named a Certificate of Liability Insurance) for their events. Your insurance certificate must be submitted no later than thirty (30) days prior your event date. Please give yourself more time if you have questions in regard to your documentation.
Certificate of Insurance – Los Angeles Philharmonic Association
Contractor will name Association, County of Los Angeles, The Ford and the respective elected and appointed directors, officers, employees, agents, representatives and contractors of each of the foregoing entities as additional insureds. Contractor assumes full responsibility for all negligence and damage caused or incurred by Contractor’s agents, employees, representatives, sub contactors and independent contractors.
Company address:
Los Angeles Philharmonic Association (“Association”)
151 S. Grand Ave.
Los Angeles, CA 90012
General Liability
Commercial General Liability (Each Occurrence) $1,000,000.00
Damage to Rented Premises (Each Occurrence) $1,000,000.00
Medical Exp (Any one Person) $5,000.00
Personal & ADV Injury $1,000,000.00
General Aggregate $2,000,000.00
Products – Comp/Op/Agg $2,000,000.00
Automobile Liability
Any Auto, Combined Single Limit $1,000,000.00
Umbrella Liability
Each Occurrence $2,000,000.00
Aggregate $2,000,000.00
Workers Compensation & Employers Liability WC Statutory Limits
E.L. Each Accident $1,000,000.00
E.L. Disease - Each Employee $1,000,000.00 E.L. Disease – Policy Limit $1,000,000.00
Please email your Certificate of Insurance to Gaby Hernandez, Program Lead (gihernandez@laphil.org) and Jessie Cleveland (jessie.cleveland@laphil.org) with "Secure:" (colon included!) at the very beginning of the subject line to trigger email encryption for protection of sensitive information.
This deliverable is due no later than thirty (30) days prior to your event date.
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